Inside: Learn the best time management strategies you can use to become more efficient with your time.

Ever feel like you just can’t keep track of everything you need to do?

You definitely aren’t alone.

Between work obligations, personal commitments, can’t-miss appointments, and the chores and errands you need to stay on top of to keep your home – and life – in order, keeping up with everything can feel like a real challenge. 

But it doesn’t have to be impossible. The trick? Embracing effective time management strategies. They can help you to get more done in less time.

In today’s fast-paced world, being able to manage your time is essential for achieving your goals, keeping stress at bay, and maintaining a healthy work-life balance.

With the right strategies, you can regain control of your time and boost your productivity, too. 

The best part? They don’t cost a thing. 

Not sure where to begin? Here are a few time management strategies you can incorporate into your routine. Pick one, or leverage them all to make the most of the hours in your day. 

best time management strategies

5 Best Time Management Strategies

Use these top time management strategies to be more efficient with your time. By adopting productive habits you can get more accomplished in less time.

1. Try the Pomodoro technique.

The Pomodoro technique has been around for a while – and for good reason. It’s proven to be a great way to get things done without feeling overwhelmed and ensuring you have plenty of time for breaks, too.

The idea is simple. First, pick a single task you want to work on. It can be something big, like a project at work, or something small and focused, like tidying up the pantry in your kitchen. Then, set a timer for 25 minutes and get to work. 

By staying focused and dedicating the full 25 minutes to the task at hand, you’ll be surprised to see just how much progress you can make when you aren’t dealing with endless distractions.

And when your timer goes off? Take a five-minute break to relax, recharge, refill your water, or whatever you need to do to prepare for another pomodoro. 

After you complete four 25-minute sessions, it’s recommended that you take a longer break of 15-30 minutes before diving back into the task at hand. 

The name comes from the old-school tomato-shaped kitchen timer, but you can use your phone or a smart device in your home – anything that’ll notify you when time is up. 

best time management strategies

2. Take advantage of time blocking. 

Do you feel like you need more than 25 minutes to focus on a task to really make good progress? Time blocking might be your key to efficiency and smart time management.

Similar to the Pomodoro technique, time blocking involves spending dedicated, focused time on a single task. The biggest difference is how much time you’re spending on that task.

While the Pomodoro technique is based around the concept of short sprints, time blocking allows you to plan as much time as you need for a particular task or project.

To practice time blocking, grab a calendar and take a look at your day – or your week.
Identify the most important tasks you’d like to accomplish. Then, allocate specific time blocks on your calendar to focus on those things.

You can pencil in less time-sensitive activities around your time blocks, but by giving them first priority, you can schedule key tasks for the times when you’re most productive. 

Then, it’s simply a matter of holding yourself accountable and ensuring you’re focusing on the things you need to do when those time blocks roll around.

Avoid habits that waste your time and ruin your productivity. Instead, dedicate your energy to whatever it is you need to accomplish until it’s done. 

notepad with list

3. Make a list of priorities. 

Do you ever have so much on your to-do list that you can’t even figure out where to start?

Identifying your priorities could be your ticket to effective time management.

By figuring out what things on your to-do list matter the most and moving those items to the very top of your to-do list, you’ll ensure you’re making good progress toward your goals and tackling time-sensitive or critical tasks – without losing sight of the rest. 

The Eisenhower Matrix can be a helpful tool when prioritizing your to-do list. By analyzing the sense of urgency and importance of your outstanding tasks, you can figure out what needs to move to the top of your list – and what can wait.

There are four different categories in the matrix:

1. Urgent and important: These are things that require immediate attention and should be tackled first. 

2. Important but not urgent: These tasks contribute to your long-term goals and well-being, but aren’t particularly time-sensitive. 

3. Urgent but not important: These tasks are often distractions or interruptions that should be avoided. 

4. Not urgent or important: These are things that can be moved to the very bottom of your list and addressed when you happen to have some extra time on your hands. 

By categorizing your tasks using the Eisenhower Matrix, you can focus your energy on what truly matters and eliminate the stress of a chaotic, overwhelming to-do list.

By simply and effectively planning your day you can save yourself time and stress as you ensure you’re getting the most important tasks taken care of.

timer on a phone

4. Implement the two-minute rule.

If you often find yourself overwhelmed with lots of small tasks, you aren’t alone. It’s easy to put things off – especially when you’re busy.

But all of those little things quickly add up to a big problem when it comes to managing your to-do list.

That’s why one of the best time management strategies you can embrace in your everyday life is the two-minute rule. 

The idea is simple. As you navigate your day, if you’re ever faced with a task that will take two minutes or less to complete, don’t put it off – just stop what you’re doing and get it done. 

You’d be surprised to realize just how many things you can do in such a short period of time. Need to send a quick email? Two minutes is likely all you need.

Pay a bill online? Load or unload the dishwasher? Wipe down the bathroom sink? Add something to your grocery list? Respond to your friend’s text? In most cases, all of those are things you can tackle in two minutes or less. 

By taking care of these little tasks immediately instead of postponing them until later, you’ll feel a small sense of accomplishment and save yourself the headache of dealing with all of them, all at once, later on.

It doesn’t take much energy to address them in the moment, and even if you had to pause what you were doing to knock out a little task, chances are you can jump right back into it after only a minute or two. 

best time management strategies

5. Protect your time.

One of the best time management strategies to implement is protecting your time.

Prevent overwhelm in your life by not overcommitting in the first place. Think over any potential obligation before deciding if you should say yes.

This is especially important if you tend to be a people pleaser whose automatic response is typically yes. Unfortunately, that desire to be helpful can leave you feeling burned out and resentful.

Consider if there are already things you need to declutter from your schedule. And remember, it’s easier to take back a no than to have to cancel a commitment you’ve already made.

You can also protect your time by delegating tasks and asking for help when needed. Instead of trying to do everything yourself, look for ways to partner with others. Consider which responsibilities you could use the most help with and think outside the box for potential solutions.

Protecting your time allows you to focus on your necessary tasks and gives you more time back for the things that matter most to you.

“If you don’t prioritize your life, someone else will.” ~Greg McKeown

Which of the best time management strategies are you most excited to try? Leave a comment and let me know!

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15 Comments

  1. Number one. I’ll try this one first. I like the sound of it. Then declutter my schedule. I’m excited to try these. I’ll try these for couple of weeks and let you know how I’m doing.
    I also like the idea of just picking up things and putting them away right then. Not waiting. Yesterday I as I walked through my home getting dressed. Going to bathroom going to kitchen. I noticed trash and picked up threw it away immediately then picked dirty clothes and took them to laundry. Put thff etc m in to wash immediately. Went to kitchen and put dishes away etc. before I knew it house looked clean and I didn’t have to run to and fro etc. I love your ideas. They make my life easier and calmer and will feel like I can do anything ❤️

  2. nice one!
    I used Pomodoro technique and it work well to save your time. After that you feel more productive in a day.

    1. Thanks a lot for the strategies!
      I have been using a 2 minutes rule without knowing it.
      I like the strategy of prioritizing though most of the time I fail. I will.keep on trying it and I will share the feedback. thx

  3. Thank you for sharing all of these techniques. Finally, resources that align with my personality/behavior!

    I’m particularly curious to use #1 (Pomodoro Technique) but, I see myself taking a couple ideas from each to maybe customize my own technique inspired from the mix you’ve provided 😉

    If not, I am definitely going to start introducing most of these techniques into my daily planning and activity. I’ll try to do that by applying a specific technique for specific kinds of tasks.

    I’m really excited to implement what you’ve shared into my day to day.

    Many thanks!

  4. I find the two minute rule extremely effective. I practice it in my work life. Definitely have to work on number 5. being a people pleaser it’s v hard to say no. I will work on this. Work load often overwhelms me and it’s now leading to burnout.

  5. No, 3 listing priorities were the best for me, I already knew pomodoro technique.
    thanks it was helpful overall 😊

  6. All of them, but still not convinced.
    it is just the load of things I have to do makes me swing from a thing to another and it is an energy drainer.

  7. Awesome and very helpful read! I’m definitely a time blocker and also practice the 2 minute rule. Curious to try the Pomodoro technique and also, delegation is still an area of struggle for me.

    Thanks!!!

  8. The Eisenhower time management plan is owesome. However, I’ll trial it and then post you an update.

    Much appreciated.

  9. My husband and I owned and operated a small business for 42 years. As the needs of our community grew, so did we. Soon I found myself growing (reluctantly) into an administrative position –which definitely was not in my plans! I had to adopt a modified Eisenhower matrix just to get any productivity at all as my mind does not naturally work like that. I recommend this method to all entrepreneurs.–Anne

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